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Access to your health records

Under the Data Protection Act 1998, you have a legal right to access your health records. If you want to see your health records you can write to us or fill in our online request form, to ask for a copy. You don’t have to give a reason for wanting to see your records. Please let us know the dates you’d like to see, if you don’t want your full record.

We aim to get your medical record to you within 30 days of you making the request.

We have a duty to ensure that information in your records will not cause you, or another person, serious harm. For this reason, sometimes requests to see medical records – or parts of medical records – may not be possible.

Hospital records

As well as having a copy of your health records the Practice also has a summary of any hospital tests, or treatment, that you’ve had. To see more detailed hospital health records, you need to contact the hospital.

Charges

We can provide one copy of your medical records to you free of charge. Subsequent copies cost £50.

Power of attorney (POA)

Your health records are confidential, and members of your family are not allowed to see them, unless you give them written permission, or they have power of attorney.

A lasting power of attorney is a legal document that allows you to appoint someone to make decisions for you, should you become incapable of making decisions yourself.

The person you appoint is known as your attorney. An attorney can make decisions about your finances, property, and welfare. It is very important that you trust the person you appoint so that they do not abuse their responsibility. A legal power of attorney must be registered with the Office of the Public Guardian before it can be used.

If you wish to see the health records of someone who has died, you will have to apply under the Access to Medical Records Act 1990. You can only apply if you: are that person’s next of kin, are their legal executor (the person named in a will who is in charge of dealing with the property and finances of the deceased person), have the permission of the next of kin, or have obtained written permission from the deceased person before they died. To access the records of a deceased person, you must go through the same process as a living patient. This means either contacting the Practice or the hospital where the records are stored.